Page last updated on 02/27/2025

Job Responsibilities
You will be responsible for handling general administrative tasks and supporting the Representative Director. As the Japanese office is a small team of less than five members, the role involves a variety of responsibilities:

• Handling phone calls, greeting visitors, sorting mail, and liaising with courier services.
• Managing the president's email, schedule, and arrangements for gifts and hospitality.
• Overseeing office supplies, equipment, mobile phones, and printed materials (including purchasing, organizing, and payments).
• Managing office safety, including fire drills, disaster preparedness, and equipment maintenance.
• Performing other general administrative tasks.
• Preparing and managing expenses and budgets.
• Responding to inquiries from the Hong Kong headquarters (primarily via email in English).
• Upon familiarity with the above tasks, you may also take on project assistant responsibilities.

Requirements

• Tertiary educated in any disciplines
• Experience in general administration or office management
• Familiarity with facility and equipment management
• Native Japanese speaker
• Proficiency in English (spoken and written) for daily business communication
• Business-level English proficiency (equivalent to TOEIC 700 or higher)
• Ability to multitask and manage multiple responsibilities efficiently
• Team player with a proactive approach to work
• Proficient in Microsoft Word, Excel, and PowerPoint
• Employment on contract terms. Opportunities for contract renewal from the second year
• This candidate will be hired under a direct employment contract with a Japan subsidiary of the Group
  

Ideal Start Date
March or April 2025

Working Location: Japan - Tokyo

Note:
Applicants not invited for interview within two months may consider their applications unsuccessful. All information will be used solely for recruitment purpose and will be destroyed when the recruitment process is finished. Personal data provided by job applicants will be used strictly in accordance with the employer’s personal data policies, a copy of which will be provided upon request.