Page last updated on 10/22/2024

Reports directly to the Manager of Human Resources & Administration, the incumbent will oversee the full spectrum of administrative services and facilities management services in line with the Group’s corporate strategies and business objectives. He or she will supervise a team to handle and manage administration, staff quarter and facility services and in charge of office administrative duties for 3 office locations and relevant internal procedures to ensure efficiency and effectiveness of service delivery.

 Responsibilities:

• Supervise a team to provide administrative and facility management services, including but not limited to office supplies, mailing logistics arrangement, office renovation, equipment and maintenance as well as company’s activities
• Ensure offices in Discovery Bay/Sheung Wan/Tsuen Wan, staff quarters and site area and other major company properties are functioned efficiently; effectively manage staff quarters in Discovery Bay in accordance with the Company’s policies and regulations
• Monitor and ensure adequate resources of manpower, equipment and facilities are available to meet the requirements of the Company
• Prepare and manage annual budgets and forecast plans; monitor expenditure to ensure maximum control of budget
• Monitor and coordinate various office space, relocation planning and relevant logistics
• Manage, review and evaluate contract service provision; monitor service level of service providers and vendors in compliance with the Company’s standards and regulations
• Regularly review workflow, systems and procedures and execute action plans to enhance operational efficiency
• Compile departmental monthly/annual performance and other management reports as required
• Organize annual activities and other company functions as required
• Perform ad hoc projects and assignments as required

Requirements:

• Degree holder in Business Administration or related disciplines;
• Minimum 6-8 years’ relevant work experience; preferably gained from sizable companies;
• Well organized, self-motivated team player with excellent interpersonal skills;
• Strong sense of responsibility and detail-minded with “Can Do” attitude;
• Advanced PC skills including MS Office, PowerPoint and Chinese Word Processing;
• Ability to utilize resources and manage a team by providing leadership and guidance;
• Proficient in both spoken and written English and Chinese;
• Candidate with less experience will be considered as Associate Manager.

We offer competitive remuneration package and fringe benefits such as discretionary bonus, annual leave, birthday leave, dental and medical coverage and Top-up MPF scheme based on the employment terms offered. We value our employees’ career development and provide them with a variety of internal and external training opportunities and sponsorship.

Note:
Applicants not invited for interview within two months may consider their applications unsuccessful. All information will be used solely for recruitment purpose and will be destroyed when the recruitment process is finished. Personal data provided by job applicants will be used strictly in accordance with the employer’s personal data policies, a copy of which will be provided upon request.